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Description of the file

Sections 10 and 24 of the Personal Data Act (523/1999)

Date of drafting: 15 February 2016


Please note that this is an unofficial translation presented only for informative purposes.

1. Controller / Company
Orion Diagnostica Oy
Business ID: 1855216-1
Koivu-Mankkaan tie 6 B
02200 Espoo
Finland
Tel. +358 10 4261

2. The person in charge / contact person
Vice President, Marketing Gabriella von Flittner
Orion Diagnostica Oy
Koivu-Mankkaan tie 6 B
02200 Espoo
Finland
Tel. +358 10 4261
Email: 

email_address_Flittner

3. Name of the register
Orion Diagnostica Partner, Customer and Marketing Register

4. The purpose for processing the personal data / the purpose for the use of the register
The purpose for use of this register is the following:

  • maintenance of Orion Diagnostica Oy’s customer service and customer relations management
  • newsletter and marketing material distribution
  • marketing and direct marketing of Orion Diagnostica Oy’s products and services in accordance with user consent and as permitted by law
  • to be used for personalisation of visits or communications
  • facilitation of delivery of Orion Diagnostica Oy’s products and services, facilitation of operations and ongoing development of operations, products and services
  • disclosure of information inside Orion Diagnostica Oy and between Orion Diagnostica Oy and its authorised distributors and business partners to facilitate the delivery of Orion Diagnostica Oy products and services
  • to comply with Orion Diagnostica Oy’s statutory personal data management obligations
  • to respond to contact requests.

Orion Diagnostica Oy will not disclose the collected data for commercial purposes outside the Orion Group or its authorised distributors or other business partners.

5. Content of the register
Through this service, the following data can be collected:

  • user’s name, user’s company or other organisation, company/organisation address, user’s position in the organisation, user’s phone number, user’s email address
  • instrument serial number/s in use, products in use, information on products and services in use
  • information on the user’s geographical location and domicile, brand and type of the user’s internet browser, user’s current IP address
  • information about mailing list and marketing material subscriptions
  • customer feedback, queries relating to the user.

(Orion Diagnostica Oy’s products and services that are referred to herein may also include products and services of third party products and services sold and distributed by Orion Diagnostica Oy.)

6. Regular sources of information 
The person enters data about himself/herself on the internet site.

7. Regular destinations of disclosed data and whether the data is transferred to countries outside the European Union or the European Economic Area
Personal data is not transferred to countries outside the European Union or the European Economic Area. 

8. The principles how the data file / register is secured 
A. Manual register
The manual data shall be stored in an area with restricted access, available only for the authorized persons.
B. Register in electronic form
The data shall be stored in an area with restricted access, available only for the authorized persons. The registers are stored in protected Content Management Systems (CMS) and Customer Relationship Management (CRM) Systems of Orion Diagnostica Oy.  

9. Right of access and realization of the right of access
The person concerned shall have the right of access, after having supplied sufficient search criteria, to the data on himself/herself in the personal data file, or to a notice that the file contains no such data. The controller shall at the same time provide the data subject with information of the regular sources of data in the file, on the uses for the data in the file and the regular destinations of disclosed data.

The person who wishes to have access to the data on himself/herself, as referred to above, shall make a request to this effect to the person in charge at Orion Diagnostica Oy by a personally signed or otherwise comparably verified document.

Requests for the right of access shall be directed to the contact person of Orion Diagnostica Oy (as identified herein above).

10. Rectification and realization of the rectification
A controller shall, on its own initiative or at the request of the person concerned, without undue delay rectify, erase or supplement personal data contained in its personal data file if it is erroneous, unnecessary, incomplete or obsolete as regards the purpose of the processing. The controller shall also prevent the dissemination of such data, if this could compromise the protection of the privacy of the person concerned or his/her rights.

If the controller refuses the request of the person concerned of the rectification of an error, a written certificate to this effect shall be issued. The certificate shall also mention the reasons for the refusal. In this event, the person concerned may bring the matter to the attention of the Data Protection Ombudsman.

The controller shall notify the rectification to the recipients to whom the data have been disclosed and to the source of the erroneous personal data. However, there is no duty of notification if this is impossible or unreasonably difficult.

Requests for rectification shall be directed to the contact person of Orion Diagnostica Oy (as identified herein above).